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SafeFacility Software is the innovative preventative maintenance and facility management solution developed exclusively for Head Start, Early Head Start, Migrant Head Start, Seasonal Head Start, Pre-K, and other early childhood programs.
With SafeFacility, you can centralize your facility’s data in one computerized maintenance management system (CMMS), streamline processes, automate tasks, and use intelligent, data-driven insights to guide operations, ensure compliance with regulations, and enhance program outcomes.
We understand the unique challenges that Head Start and Early Childhood programs face when it comes to facility management. From repairing broken equipment, fixtures, windows, peeling paint, and playground structures, to tracking and keeping up to date with lead, fire, and other safety inspections to meeting licensing regulations, your to-do list can become overwhelming fast.
In today's environment, with hiring challenges, staff retention, and center openings and closures coming in waves, it's more important than ever to prioritize the health and safety of children, staff, and families in your program.
Trying to manage preventative maintenance, staying on top of routine inspections, and completing work orders can be forgotten or delayed, putting programs at risk for safety deficiencies.
That's why we're here to help. We offer a comprehensive facility management software designed to streamline your facility management tasks so that your program remains safe, secure, and up-to-date with regulations.
Ongoing System of Preventative Maintenance
Streamline Safety and Compliance Inspections
Streamline Safety and Compliance Inspections
Streamline Safety and Compliance Inspections
Streamline Safety and Compliance Inspections
Streamline Safety and Compliance Inspections
Go Paperless & Standardized Processes
Streamline Safety and Compliance Inspections
Go Paperless & Standardized Processes
Enhanced Communication
Enhanced Communication
Enhanced Communication
Improve communication between staff, and management by providing real-time updates and notifications, which can help ensure a smooth and transparent operation.
Efficiency
Enhanced Communication
Enhanced Communication
Help streamline operations by automating tasks such as repair requests, inspections, and preventative maintenance scheduling, which can save time and improve efficiency.
Data Analysis
Enhanced Communication
Data Analysis
Provides valuable data and insights into operations, including cost analysis, and maintenance history, which can inform decision-making and improve planning.
Automation
Notification
Easy-to-use
Simplify repairs requests, automate maintenance tasks, and enable smart cost control.
Easy-to-use
Notification
Easy-to-use
Initiate and track all repair requests, quotes, and proposals with a single portal.
Approvals
Notification
Notification
Send requests to managers and seek approvals for work orders/cost thresholds.
Notification
Notification
Notification
Instant alerts and real-time updates to better prioritize safety and maintenance.
Offline Mode
Inspections/Checklist
Insights & Reporting
The cloud-based application improves efficiency, works offline, and automatically syncs when reconnected.
Insights & Reporting
Inspections/Checklist
Insights & Reporting
Full maintenance history and records. Real-time access to the dashboard and the ability to export data.
Vendor Management
Inspections/Checklist
Inspections/Checklist
See all vendors, information, and contracts with expiration dates. Add vendors and cost to each work order.
Inspections/Checklist
Inspections/Checklist
Inspections/Checklist
Digitize checklists, avoid duplication of data entry and manage inspections and license requirements.
Preventative Maintenance
SafeFacility streamlines facilities management by tracking your work orders and maintenance tasks in an integrated and user-friendly system. Whether you're in the field or back in the office, SafeFacility works on smartphones and mobile devices for one unified experience.
There are some reoccurring maintenance tasks you just can't afford to miss. Staying on top of preventative maintenance keeps your facility organized, safe, and compliant. With proper preventative maintenance scheduling, you'll find your whole team is more organized and efficient.
Improve facility efficiencies by scheduling tasks, tracking repairs, and monitoring equipment performance allowing you to save time and money while ensuring a functional and safe environment.
Stay informed about what work is being done in your facility when it was done, and what the trends are with advanced reporting.
Never lose a work order, or any information around a task, again. Track everything digitally in a custom-built system that lets you assign new tasks effortlessly. You can digitally manage all your maintenance needs through one app that any staff can access anywhere.
Safety and Compliance
Keep your facility safe and compliant with regular inspection schedules and repeatable checklists. Set priorities, delegate tasks, and get notifications so action items, inspections, checklists, and repairs are never missed.
With SafeFacility, you can complete checklists digitally and easily generate requests for non-compliance areas. Easily record information on your phone and tablet. Take photos and store them with the completed checklist for areas needing corrections.
You can also manage safety drills, inspections, lead inspections, and license requirements all in one place. No more flipping through piles of paper or searching through files.
Digitized checklists also offer increased accuracy and accountability. With digital records, there's no risk of losing or misplacing a physical copy of a checklist. Plus, each action is time-stamped and user-tracked, making it easy to identify who completed each task and when.
Digitized checklists and inspections offer a higher level of organization and accessibility. Never miss routine inspections with auto-generated reminders for upcoming inspections and license requirements.
Rest easy knowing that facility and maintenance operations are being tracked and monitored accurately and efficiently, ensuring that nothing falls through the cracks.
Paperless and Standardized Processes
SafeFacility is a tool that aims to digitize and bolster the efficiency of what you do for your facility management and preventative maintenance. We help you do so via a mobile device.
Every request that gets reported, every task, every checklist, every inspection, every preventative maintenance, everything is done electronically.
No printing documents. No searching for papers. No double data entry. No carrying around a pile of papers, everything is accessible on your smartphone.
With digital records, you can easily search for and find the information you need in seconds. No more wasting paper, printing out checklists, or manually inputting data into a separate database or spreadsheets. Digitized checklists are quick and easy to access, fill out, and analyze.
No more relying on analog communication or paper-based systems to keep track of tasks, workorders, checklists, licensing inspections, maintenance schedules, work orders, and more.
Going paperless is more than just a convenience. It’s an opportunity to run a smoother, safer, and more efficient facility, reducing cost and empowering your teams.